Payment Processing That Actually Works for Your Business
Most finance teams spend hours each week just reconciling payments and chasing down transaction errors. We built our automation platform after watching businesses lose track of thousands in mismatched payments. Our system catches those issues before they become problems.
What We Actually Do
Our platform connects to your existing payment gateways and handles the tedious parts automatically. It's not magic, just good architecture and some clever exception handling.
Transaction Reconciliation
We match incoming payments against invoices in real time. When something doesn't line up, the system flags it immediately instead of three weeks later when your accountant is pulling their hair out. Works with bank feeds, payment gateways, and manual entries.
Payment Gateway Integration
Connect multiple payment providers through one interface. Whether you're using local Vietnamese banks, international processors, or a mix of both, everything flows into a single dashboard. Failed transactions get retry logic, and successful ones route to the right accounts.
Automated Reporting
Generate financial reports without manually pulling data from five different systems. Set up templates once, and the system delivers daily, weekly, or monthly reports to whoever needs them. Export to Excel, PDF, or push directly to your accounting software.
Exception Management
Duplicate payments, partial refunds, currency mismatches – the system handles these edge cases with workflows you define. Staff gets notified only when manual review is needed, not for every single transaction.
How This Helps Your Operation
We've worked with businesses processing anywhere from 500 to 50,000 transactions monthly. Here's what changes when you automate the repetitive stuff.
| Business Challenge | Manual Process | With Automation |
|---|---|---|
| End-of-month reconciliation | Finance team spends 2-3 days matching thousands of transactions across spreadsheets | System reconciles continuously; month-end takes 2 hours to review exceptions |
| Failed payment detection | Discovered weeks later when customers complain or during quarterly audits | Instant notification with customer details and retry options |
| Multi-currency handling | Manual exchange rate lookups and calculations prone to errors | Automatic rate application and currency conversion tracking |
| Refund processing | Requires pulling original transaction details from multiple systems | One-click refund with full transaction history and automatic accounting entries |
| Payment gateway outages | Lost transactions until someone notices the gateway is down | Automatic failover to backup gateway with notification to technical team |
| Compliance reporting | Custom reports built manually each quarter for auditors | Pre-configured compliance reports available on demand |
Real Feedback from Finance Teams
These are actual clients who implemented our system between late 2024 and early 2025. Results vary based on transaction volume and existing processes.
We process around 8,000 orders monthly through three different payment gateways. Before automation, our team spent every Friday afternoon reconciling the week's transactions. Now that happens automatically, and we only review the dozen or so exceptions that need attention. Cut our reconciliation time from 6 hours weekly to about 45 minutes.
Our subscription business has recurring billing complexities – upgrades, downgrades, prorated refunds. The manual tracking was a nightmare. The automated system handles all these scenarios and generates reports that our accountant can actually use. We caught about 15,000 VND in billing errors in the first month that would have just slipped through otherwise.